A business meeting should always be held face to face because to handle and discuss all the key elements of the business so that you don't miss a single bit of important information related to your business.
During face-to-face exchanges, you can pick up on body language that you couldn't with a conference call. Any hint of hesitation or doubt will be obvious, and reservations can be addressed and reassured.
It helps you get to know the person you are trying to do business with, and eye contact helps establish a trusting relationship. To host face-to-face business meetings at a specific location, you can simply reserve meetings online.
The importance of meeting in person is illustrated by the fact that more people attended networking sessions during the recession. These people are very likely to be regular users of online social media and are likely to talk to their contacts on the phone.
Yet even when budgets are already tight, these people and many more have been paying to meet face-to-face.
You can even host a smaller business meeting in a specialized meeting room at many hotels across the country. These rooms are likely to be much more luxurious than your office boardroom, and more comfortable too.
It is ideal for attendees who have traveled a lot or for delegates of multi-day conferences, because people can make use of the hotel.
Between meetings or events, delegates can return to their room to freshen up or rest before the next scheduled event. Also, the hotel will typically discount the room rate for delegates, which is an even greater incentive to reserve a room.